About our Client
Vésale Bioscience has developed a revolutionary and personalized treatment against antibiotic and drug-resistant bacterial infections (AMR). AMR is expected to become the single largest cause of death within the next century, surpassing cancer.
One of their solutions provide a diagnosis in three hours instead of several days to even weeks for competing methods, allowing Vésale to recommend and deliver a personalized and highly effective treatment in record time, which is lifesaving in many critical circumstances.
In 2021, Vésale Bioscience received the BioFIT award for the most innovative life sciences start-up in Europe. Vésale Bioscience has a close Research and Development collaboration in phage therapy with The Belgian Defense (Queen Astrid Military Hospital) and other major European Institutions.
Your role
As Executive Assistant, you will be responsible for the general daily operations of our offices and act as Executive assistant to the executive team. You will mainly work with the CEO and will assist the CFO with accounting and hard HR tasks as well as subsidies. You will also be required to create presentations and produce management-level reports.
- Overseeing general office operations and provide assistance to the executive team
- Purchasing office supplies and equipment and maintaining proper stock levels
- Coordinating meetings and travel arrangements of CEO and senior management
- Creating presentations and other management-level reports and efficiently and professionally handling admin tasks
- Greeting visitors, answering phone calls, managing mail (post), handling correspondence and delivering world-class service to our customers
- Organize events and ensuring compliance with relevant regulations
- Serve as a liaison between the executives and other staff members, and external stakeholders
- Accounting and insurance support:
- Manage the invoices, accounting entries in Odoo, and payment batches.
- Manage day-to-day relationship with the accounting and tax services company (fiduciaire)
- Manage the insurance portfolio of the company
- Assistance with the administrative management of subsidies, including
- Support to R&D department for the submission for new subsidies
- Follow-up and coordination of reporting activities related to subsidies / non-dilutive funding
- Management of hard HR tasks (salary payments, management of relationship with the social secretary, employee benefits, management of the company car fleet, management of employee holiday schemes).
Your profile
- You have at least a Bachelor’s degree or an experience equivalent.
- You have minimum 5 years of experience in executive assistance and office administration
- You are fluent in English and French (speaking, writing and listening)
- You have experience with Microsoft Office Suite, knowledge of Odoo is a plus
- You are well organized and have excellent communication skills.
- You are customer-centric mindset with a passion for delivering exceptional service.
- You are a team player with a collaborative attitude.
- You are self-motivated and able to work independently.
Our client's offer
- A challenging full-time position within a high-potential biotech company.
- The opportunity to take part in the development of robust cutting-edge solutions to fight antibiotic-resistant infections.
- An attractive compensation package in line with the position’s responsibilities and your experience.
Person in charge
Caroline Franki- Senior Recruitment Consultant
Office : +32 10 39 21 84
Mail : cfranki@plusonesearch.be
